Quote builder

Stop guessing what a job is worth.

Most of us quote from a notes app, a half remembered day rate, and some mental arithmetic in a car park. Then you get home, add up the fuel and the hotel properly, and realise you’re working the weekend for less than you thought.

Quote Builder does the maths while you’re still talking.
Type your day rate once and it’s remembered. Tap out how many days, how many miles, how many nights.

The total updates as you go, split into fees and expenses, with mileage at the 45p HMRC rate already built in.

Then send it.

One tap turns your quote into a clean, branded PDF and hands it straight to WhatsApp, email, wherever. No files to hunt for, no laptop, no “I’ll send that over tonight”.

Everything it does.
Quote it.

• Day rates, or flat project fees, whichever suits the job

• Travel days at whatever percentage you charge

• Crew and second shooters, priced per person

• Mileage, tolls, hotels, food, and as many custom lines as you need

• VAT, deposits, expense markup and contingency

• A running total that updates as you tap

Send it. 

• A branded PDF with your logo, your business name and an itemised breakdown

• Straight to WhatsApp, email or anywhere else through your phone’s share sheet. 

• Or an email with the whole message already written for you. 

Close it.

• A service agreement built from the same figures, itemised, with signature blocks

• Convert any quote into an invoice with a number, due date and your payment link

• Turn a one off job into a monthly retainer with a discount you set

• Save every quote to reopen, edit, or mark as sent, accepted, invoiced or paid

Win it

• Budget Explorer: a client says they’ve got £800, and you show them exactly what that buys and what a bit more would unlock

• Rate Library: save the prices you quote over and over, then add them to any job with a tap. 

Built for how you actually work. 

Pick your trade and the whole tool changes language: media and creative, photography, agency and production crews, motorsport weekends priced by deliverables, builders and plumbers pricing from a rate library, engineering and CAD, events, or general freelance.

Currency in pounds, euros or dollars, distance in miles or kilometres.

How it works. 

You get a link and an access code. Open it, enter the code once, then add it to your home screen so it opens like an app. Nothing to install, no account to make, and it works offline once loaded.

Your rates, your clients and your quotes stay on your device. They are never sent anywhere. No cloud, no login, nothing tracked.

Updates are automatic. Same link, newest version, always. Free for life.

Who it’s for

Anyone who charges by the day or by the job and travels to work. Videographers, Photographers, editors, small crews and production teams. Builders, scaffolders, electricians, engineers and event staff, using the rate library presets.

Built by someone who needed it.

I run a motorsport and wedding videography business. This started as the spreadsheet I used to price trips to Spa and Le Mans, because I kept underquoting the driving. It got good enough that people asked for a copy, so here it is.

The contract and invoice are working templates built from your figures. Have a professional review them before relying on them.